The invoicing system is a central part of Plugin.ch. It lets you manage rates, payment methods, invoice generation, and accounting integration. This section guides you step by step through configuring all invoicing settings according to your club's specific needs.

From the Settings menu, click Manage invoicing to access the complete configuration section.

Menu for accessing invoicing management

The configuration screen displays several important settings for managing your invoicing system. Here are the main modules and options available:

General invoicing settings - section 1

General invoicing settings - section 2

General invoicing settings - section 3

Main invoicing modules:

Module	Description
Use the invoicing module	Activation of the full invoicing system (image42)
Add paying non-members	Include non-member participants in invoicing (image43)
Print the non-member statement	Generate detailed statements for non-members (image44)
Add hourly rate hours	Manage hourly rates and packages (image45)
Use the long description	Display detailed descriptions on invoices (image46)
Allow installment payment	Allow payments in several installments (image47)
Allow invoicing of bookings	Invoice bookings made by coaches (image48)
Use of accounting software	Integrate with your accounting software (image49)
Club subject to VAT	Enable VAT management and VAT number (image50)

Link each type of transaction to a specific accounting account. You can enter up to 15 different account numbers for different revenue categories and payment methods:

Account	Image ref.
Customer receivable account number	51
Deposit (advance payment)	52
BVR (payment slip)	53
Cash register	54
Credit card	55
Electronic wallet	56
PayPal	57
Other payment method	58
Cash journal	59
Bookings (coaches)	60
Promo codes/discounts	61
EZYCount email	62
EZYCount token	63

Define the information that will appear at the top of each invoice generated by your system:

Club name

Enter the official name of your club

Preview of the club name on the invoice

Club logo

Upload your club's logo (PNG or JPG format)

Club manager

Select the manager who will sign the invoices

Display of the manager on the invoice

Final result

Complete preview of the invoice header with all elements

The BVR (payment slip) is a critical element for payment management. Configure the printing settings so your BVRs print correctly on your documents:

BVR print position configuration

Advanced positioning settings

Preview of the BVR with positioning configured

Saving several configurations

You can save several print configurations for different printers

Plugin.ch lets you customize invoice templates according to your needs. You can create several templates for different types of documents:

Paper invoices

Configure the print templates for your physical invoices:

Email invoices

Create electronic templates to send directly to members:

Paper reminders

Manage printed reminders for overdue payments:

Email reminders

Send digital reminders for unpaid invoices:

⚠️ Very important: After making all the changes in the invoicing configuration, you must click the “Edit module settings” button at the bottom of the page. Without this action, your changes will not be saved.

💡 Tip: Take the time to carefully configure each setting. A good invoicing configuration from the start avoids problems later and ensures accurate accounting.